Start with the agreed pay basis
Percentage pay needs the agreed revenue basis. Per-mile pay needs the applicable miles and rate. Flat pay needs the agreed amount for the work. Confirm which arrangement applies to the driver before reviewing the week.
For example, a $2,460 load at an agreed 27% produces $664.20 before deductions; 1,180 eligible miles at $0.64 produces $755.20. These are calculation examples, not RoutesAI pricing or recommended driver rates.
Choose the week and check the loads
Set a consistent settlement-period policy and review the driver's associated load records. Check rates, miles and assignments before using them as pay inputs.
A missing load or a load assigned to the wrong driver can make an otherwise correct calculation misleading. Resolve the source record first and make sure the resulting settlement reflects the work you intended to include.
Review deductions before closing the record
Keep deduction records understandable and check them against the carrier's agreement with the driver or operator. Do not treat an unexplained difference in net pay as a substitute for a recorded deduction.
For owner-operator arrangements, distinguish the carrier's settlement record from the operator's own business accounting. The applicable agreement and legal treatment remain the carrier's responsibility.
Keep settlement preparation separate from payroll
RoutesAI supports weekly driver pay and deduction records. The workflow described here does not calculate payroll taxes, file tax returns or send direct deposits.
Before completing the week, review the pay basis, included loads and deductions together. Retain enough supporting information to answer a driver's later question about how an amount was reached.